These are our guiding principles when collecting, storing and processing your personal data:
Before or at the time of collecting personal information, we will identify the purposes for which information is being collected.
We will collect and make use of personal information solely with the objective of fulfilling those purposes specified by us and for other compatible purposes, unless we obtain the consent of the individual concerned or as required by law.
We will only retain personal information as long as necessary for the fulfillment of those purposes.
We will collect personal information by lawful and fair means and, where appropriate, with the knowledge or consent of the individual concerned.
Personal data should be relevant to the purposes for which it is to be used, and, to the extent necessary for those purposes, should be accurate, complete, and up-to-date.
We will protect personal information by reasonable security safeguards against loss or theft, as well as unauthorized access, disclosure, copying, use or modification.
We will make readily available to users information about our policies and practices relating to the management of personal information.
What information we collect and how we use it
For managing memberships and providing services to our members, the EMS collects, stores and uses personal information including your name, postal address, email address, affiliation and payment data for processing membership fees.
When you sign up for our newsletters we use your email address to send you updates about our services. You may opt out of receiving promotional email messages (e.g., by using the unsubscribe link with each email).
Automatically Collected Information
Some information is collected automatically when you visit the EMS website and interact with its features.
We automatically receive information, Log Data, about your interactions with our platform, e.g., when you visit the site. This Log Data includes information such as your browser type, operating system, the referring web page, location, IP address, device information, search terms, and cookie information. We anonymize personal identifiers such as IP addresses at the earliest technically possible stage and use them for deriving an approximate location. The full IP address is never written to disk.
We use Log Data to improve our site, protect your data, detect problems or irregularities, conduct analytics, and operate the service reliably. We keep Log Data for a maximum of 24 months.
Cookies and Local Storage
personalize the EMS website for you,
better understand how you interact with the EMS website,
monitor aggregated usage patterns.
Who Do We Share Information with
For publishing-related purposes, including but not limited to giving access to electronic publications and shipping print publications, the EMS subsidiary European Mathematical Society - EMS - Publishing House GmbH with its imprint EMS Press may need to access or use your personal information.
Third-party companies provide us with services including publishing, shipping, hosting, storage, backup, maintenance, virtual infrastructure, payment processing, and analytics. Some of these service providers may need to access or use personal information to perform services on your behalf. This always happens under instruction from us and in compliance with policies and procedures designed to protect your data.
Links to Third-Party Sites
The EMS website may include links to other websites whose privacy policies may differ from ours. If you use these websites, the data you share with them will be governed by their privacy policies, not this one.
Enforcement Requests and Applicable Laws
In exceptional situations we may share your information with a third party if we need to:
comply with any applicable law, regulation, or legal process
protect the security or integrity of our product
protect our users or the public from harmful or illegal activities (e.g. to prevent spam and abuse)
International Transfer of Information
We collect information globally and primarily store this information in the European Union. We take measures to protect your personal information whenever it is transferred across borders.
Effective: March 4th, 2021.