EMS Handbook: European Congress of Mathematics

4.2.1 Selection process for ECM site

1. Call for bids 6 years prior to the ECM (year Y – 6 where Y is the year of ECM) with the deadline February 28, Y – 5.
2. Screening and pre-selection of bids at EC spring meeting in year Y – 5. Bidders are asked to sumbit a detailed bid by the end of October in that year.
3. Decision about site visits is taken at the autumn meeting in year Y – 5.
4. Site visit of the EC members to bid sites in January/February in year Y – 4.
5. Preparation of proposal for bids to be submitted to the Council in the spring of the year Y – 4.
6. Decision about congress site at Council in year Y – 4.
7. Preparation and signing of Memorandum of Understanding between congress organizers and EMS by the end of year Y – 4.